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Article I – Purpose
Section 1.0 Purpose.
The purpose of the Florida Association of
Fire and Life Safety Educators (FAFLSE) is to provide a support system
for individuals serving as Fire and Life Safety Educators. This will
consist of, but not be limited to, education, training, and networking.
Article II – Identification of Members
Section 2.0 Membership.
The Association consists of individuals
representing their respective agencies in the role of Fire and Life
Safety Educator.
Membership to the FAFLSE shall meet the membership criteria of the
parent organization, the Florida Fire Marshals and Inspectors
Association (FFMIA). Once listed as a member of the FAFLSE, all
individuals are eligible to vote and hold office within this
Association.
Article III – Officers and Duties
Section 3.0 Officers.
The officers of the FAFLSE will consist
of a Chair, Vice Chair, Secretary, and Public Relations Officer. The
period of office shall be two years.
Section 3.1 Chair.
It is the responsibility of the Chair to
preside over the meetings with a working knowledge of parliamentary law
and procedure. The Chair shall maintain a recent copy of the meeting
minutes, membership list, and committee reports. The Chair shall have
these available at all meetings. The Chair or designee will represent
the FAFLSE at events, meetings, and conferences.
Section 3.2 Vice Chair.
The Vice Chair will serve as designee
in the absence of the Chair and be responsible for the establishment
and oversight of the scholarship awards, the annual fundraising event
and any other awards that are disseminated.
Section 3.3 Secretary
shall have charge of the books, documents,
and papers to maintain correspondence with the membership at large and
with outside agencies. He/she will take the minutes of all board
meetings and the Annual Business meeting. Minutes will be submitted to
the webmaster for posting in a timely manner. He/she shall perform all
of the duties subject to the direction of the FAFLSE Executive Board.
Section 3.4
Public Relations Officer. The
Public Relations Officer shall serve as the Association spokesperson,
handling all public relations and publicity. The Public Relations
Officer shall oversee the Information Task Force.
Section 3.5 Multiple Offices.
At any one time, no individual
shall hold more than one office within this Association.
Section 3.6 Vacancies.
Vacancies in elected or appointed offices
shall be filled for the unexpired term by recommendation of the Chair
and a simple majority vote of the Executive Board. The position may be
filled through a vote held at a Special Meeting or by Appointment from
the Executive Board.
Article IV – Executive Board
Section 4.0 Responsibilities.
The Executive Board shall
establish the agendas for the business meetings determining the
direction of the Association and its activities. The authority of the
Executive Board will include executive action on behalf of the
membership to conduct business and institute policies in emergency
situations.
Section 4.1 Membership.
The Executive Board shall consist of
the following five members: Chair, Vice Chair, Secretary, Public
Relations Officer, and Immediate Past-Chair of the Association.
Liaisons from the Florida Fire Marshals and Inspectors Association and
other organizations sharing common interests shall be on the
Executive Board as non-voting members.
Section 4.2 Voting and Quorum.
Each member of the Executive
Board, with the exception of the Liaisons, holds voting rights. To pass
a resolution, a majority, or three members of the Executive Board,
represents a quorum. In the case of a tie the Chair will cast the
deciding vote.
Section 4.3 Meetings.
The Executive Board shall meet in advance
of the scheduled business meetings to develop an agenda and at other
times as deemed necessary. Minutes of the meetings shall be maintained
and provided to the general membership.
Section 4.4
Board Member Attendance at Meetings.
The Executive Board officers shall
attend a minimum of two Executive Board meetings per year. Executive
Board officers elected by the membership or appointed by the Chair may
be removed from office at the discretion of the Chair, after prior
consultation with the other Executive Board members.
Section 4.5 Appointment to Vacant
Offices
Article V – Nominations and Elections
Section 5.0
Nominations and Elections Committee. A
slate of Officers shall be the product of the Nominations and Elections
Committee, consisting of the Immediate Past-Chair as Chairperson, and a
minimum of two members designated by the Past Chair.
Section 5.1 Duties and Responsibilities.
It shall be the duty
of the Nominations and Elections Committee Chair to report to the
membership at least 30 days prior to the Annual Meeting, a list of at
least one nominee for each office and the date, time, and location for
elections. The installation of Officers will be held during the banquet
at the Annual Conference each election year. Only members whom are
present and whose dues are current may vote.
Section 5.2 Installation of Officers.
The installation of new
Executive Board officers will be held during the banquet at the Annual
Conference each election year.
Article
VI – Task Forces
Section 6.0 Identification.
The Association will consist of
committees identified as Task Forces. Each Task Force will have a
Chair.
Section 6.1 Authority.
With approval of the body or acting on
behalf of the Executive Board, the Chair may, from time to time,
constitute or dissolve such Task Forces as may be appropriate. The
Chair shall designate the size, duration, and responsibilities of each
Task Force.
Article VII – Business
Meetings
Section 7.0 Meetings.
The Annual General Membership Business
Meeting of the Association shall be held at the Annual Fire and Life
Safety Education Conference. Other meetings of this association shall
be held as often as the Executive Board deems necessary. Written notice
of all meetings shall be sent to members at least 30 days prior to the
meeting.
Section 7.1 Order of Business.
The transaction of business
shall be according to Robert’s Rules of Order.
Section 7.2 Voting.
Only those individuals listed as members of
the FAFLSE, whose dues are current and in good standing will be
permitted to vote. No proxy voting, written or otherwise, shall be
allowed or accepted at any meeting of the Association.
Section 7.3 Quorum.
A quorum will consist of ten members
Article VIII – Fiscal
Year
Section 8.0 Fiscal Year.
The fiscal year of the Association
will coincide with the fiscal year of the Florida Fire Marshals and
Inspectors Association, October 1 through September 30.
Article IX – Amendments
Section 9.0 Modifications.
Any Article or Section of the
Guidelines may be amended, repealed, or added to by a vote of a simple
majority of the members present.
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Florida Association of Fire and Life
Safety Educators |
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Management Policies |
New Executive
Board Members
Newly elected Executive Board Members are expected to read and
familiarize themselves with FAFLSE Guidelines and Management Policies
and the Florida Fire Marshals and Inspectors Association By-Laws and
Policies.
Membership
Membership is individual. A member of FAFLSE is also a member of the
Florida Fire Marshals and Inspectors Association.
Travel
Travel on official FAFLSE business, scheduled meetings or those
authorized by the Chair are eligible for reimbursement. Expenses shall
be paid according to the FFMIA Travel Expense Policy. Expense Reports
shall be submitted to the Chair for approval before being submitted to
FFMIA for payment.
Task Forces
The Association shall consist of, but not be limited to, the following
Task Forces:
Historical Task Force:
The
Historical Task Force shall be responsible for documenting the
activities and events of the Association.
Information Task Force:
The
Information Task Force shall be responsible for the gathering and
distribution of information for release to local, state, and national
media agencies as well as for members of the Association and the Florida
Fire Marshals and Inspectors Association. All information
intended for dissemination to the membership-at-large shall be previewed
by the FAFLSE Chair and Vice Chair for approval prior to release.
Membership Task Force:
The
Membership Task Force shall be responsible for the recruitment and
retention of members for the Association. The Membership Task Force
will develop and maintain a current mailing list of members.
Policy Task Force:
The
Policy Task Force shall be responsible for compiling and modifying the
Guidelines, Policy, Procedures and Mission/Purpose Statement of the Association. Ongoing
addenda to the Guidelines will be at the direction of the Association
Chair as the result of a majority vote by the membership present at any
general membership meeting. The Chair of
this Task Force shall serve as the Association’s Parliamentarian.
Research Task Force:
The
Research Task Force shall be responsible for researching and compiling
information of concern to the Association. This information shall then
be maintained and/or distributed as needed to other working committees.
The duties shall include, but not be limited to, researching and
obtaining CEU's for attendance at training
functions, current copyright laws, advancements in
marketing and communications technology and a central resource lending
library for use by members of the Association. The Research Task Force
shall also keep the membership advised of new developments, legislation,
and consumer interest items.
Training Task Force:
The
Training Task Force shall be responsible for developing and coordinating
all training activities for the Association. This shall include the
Annual Fire and Life Safety Education conference and may also include
workshops, seminars, and self-directed learning programs.
Conferences
The Association shall hold an Annual Fire and Life Safety Conference in
June of each year. The Executive Board shall determine the date and
location of the Annual Conference. The Host Committee shall follow the
Association Guidelines for hosting conferences.
Scholarships
The FAFLSE may hold a fund raising
event at the Annual Fire and Life Safety Education
Conference with the purpose of
raising funds to provide scholarships to the following year’s
conference. At the discretion of the majority of the FAFLSE board
members, the scholarship funds may be used toward sending fire
department educators to formal training. The FAFLSE and the FFMIA shall
not incur any costs associated with this event. Any expenses will be
covered with proceeds. The proceeds of this event will be held in the
FFMIA bank account until used. Any portion of funds not used will be
carried forward to the next year.
The FAFLSE Executive Board
shall determine the number of scholarships to be awarded each year based
on the funds available and the cost of registration and lodging.
Scholarships will cover the cost of conference registration and lodging.
Scholarship recipients shall be responsible for transportation and food
costs. Scholarships shall be awarded to individuals who have not
attended the Fire and Life Safety Conference in previous years. Priority
shall be given to individuals from rural areas and/or volunteer
departments. The department’s capability to pay full registration and
expenses shall also be considered.
The Vice Chair shall review the
applications in a fair and unbiased manner. The Vice Chair will make
recommendations to the Board. The Board shall make the final decision
as to scholarship recipients with a majority vote. The Vice Chair may
determine that none of the applicants meet the stated criteria,
therefore awarding no scholarships. In this instance, the money shall be
forwarded to the next year. The Vice Chair shall notify all applicants
as to whether or not they have been awarded a scholarship.
Awards
Fire and Life
Safety Educator of the Year Award:
This award is provided annually to the
Association member who has made significant and valuable contributions
to the Association and who has demonstrated excellence as a Fire and
Life Safety Educator. The award shall consist of an engraved plaque.
An
Association member in good standing may be nominated for these awards by
his or her department Chief or any member of the FAFLSE or Florida Fire
Marshals and Inspectors Association. The Vice Chair shall solicit
nominations in a timely manner. Nominations, which provide rationale for
the selection, must be in writing and be presented to the Vice Chair
prior to the announced deadline.
The Association Vice Chair, the Immediate Past Award Recipient, and two
members from the Association shall serve as the review committee for
this award.
Life Safety
Education Achievement Award:
This award is provided to
an individual who has gone “above and beyond” to support Fire and Life
Safety Education for an extended length of time. This award will be
considered as very prestigious and only given as deemed appropriate by
the Executive Board. The award shall consist of an engraved plaque.
The awards shall be presented during the banquet at the Annual Fire and
Life Safety Education Conference.
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